Room Rental Policies and Fees

  • Reserving a Room

    Room rental fees are based on the amount of space needed and the hours of the event. Please note the following:
    • Reservations are taken on a first come, first serve basis and require a signed agreement and a deposit to place the reservation.
    • Government agencies may submit a purchase order for the amount in full in place of a deposit.
    • Room rentals are billed from arrival to departure, including time for delivery of supplies, user set-up and cleaning.

    Included in Room Rental

    • One staff member present for the entirety of the event to answer any questions or provide assistance, as needed.
    • Full set up and tear down of all tables, chairs and technology. You are only responsible for removing the items you brought and putting any waste in the appropriate receptacles.
    • Round tables, rectangular tables, chairs and limited table skirting set up in the layout of your choice.
    • One LCD projector/screen and monitors with a built-in Crestron sound system, depending on the room selected.
    • A lectern with built-in microphone, lapel microphone or a handheld microphone is included.
    • A laptop computer (mac or pc) for running projection, if arranged in advance.
    • Use of our self-service coffee bar with regular, decaf, hot water, sugar, creamer and cups.

     Rental Rates - valid through August 31, 2018

    Rooms (Small)  Cost Per Hour
     Satsop Board Room   $25
     Pacific $45
     Grays Harbor $45 
     Lewis $45 
     Mason $45 
     Chehalis A $45 
     Chehalis B $45 
    Medium Rooms
     Thurston $90    
     Pacific & Grays Harbor $90 
     Lewis & Mason $90 
     Chehalis A&B $90 
    Large Rooms
     Pacific, Grays Harbor & Thurston $165
     Mason, Lewis & Thurston $165 
     Pacific, Grays Harbor, Thurston,  
     Mason, & Lewis

    Room Rental Additional Space, Services and Equipment 

     The following amenities need to be arranged at the time of booking and are available on a first come, first serve basis. Our business hours are Monday- Friday, 8:00am- 5:00pm.
     Warming Kitchen $25/HR with a 2 hour minimum 
     Picnic Area (available only with room rental $50/HR with a 2 hour minimum 
     After-Hours Staff Time
    M-F: 2 hour minimum
    Sat-Sun: 4 hour minimum 
     After-Hours Tech Support Time
    M-F: 2 hour minimum
    Sat-Sun: 4 hour minimum 
     Webinar - Videoconference
    $40/HR with a 2 hour minimum
    (additional microphone charges may be added; please see your Event Center contact for recording pricing)
     Copies (per impression) $0.25/bw          $0.50/color 
     Event Stage, up to 16'w x 8'd $350 
     Dance Floor, up to 28' x 32' $800 
     Panel Microphones  $500 
     Installed Projectors / Screens / Monitors Included by request
     Lectern and / or Microphone (1) Included by request
     Power Cords Included by request
     Document Camera Included by request
     Phone / Speakerphone Included by request
     Laptop for use with projectors (1)
    Included by request