Room Rental Policies and Fees
Reserving a RoomRoom rental fees are based on the amount of space needed and the hours of the event. Please note the following:
- Reservations are taken on a first come, first serve basis and require a signed agreement and a deposit to place the reservation.
- Government agencies may submit a purchase order for the amount in full in place of a deposit.
- Room rentals are billed from arrival to departure, including time for delivery of supplies, user set-up and cleaning.
Included in Room Rental
- One staff member present for the entirety of the event to answer any questions or provide assistance, as needed.
- Full set up and tear down of all tables, chairs and technology. You are only responsible for removing the items you brought and putting any waste in the appropriate receptacles.
- Round tables, rectangular tables, chairs and limited table skirting set up in the layout of your choice.
- One LCD projector/screen and monitors with a built-in Crestron sound system, depending on the room selected.
- A lectern with built-in microphone, lapel microphone or a handheld microphone is included.
- A laptop computer (mac or pc) for running projection, if arranged in advance.
- Use of our self-service coffee bar with regular, decaf, hot water, sugar, creamer and cups.
Rental Rates - valid through August 31, 2018
Rooms (Small) Cost Per Hour Satsop Board Room $25 Pacific $45 Grays Harbor $45 Lewis $45 Mason $45 Chehalis A $45 Chehalis B $45Medium Rooms Thurston $90 Pacific & Grays Harbor $90 Lewis & Mason $90 Chehalis A&B $90Large Rooms Pacific, Grays Harbor & Thurston $165 Mason, Lewis & Thurston $165Pacific, Grays Harbor, Thurston,Mason, & Lewis $250
Room Rental Additional Space, Services and EquipmentThe following amenities need to be arranged at the time of booking and are available on a first come, first serve basis. Our business hours are Monday- Friday, 8:00am- 5:00pm.SpaceCost
Warming Kitchen $25/HR with a 2 hour minimum Picnic Area (available only with room rental $50/HR with a 2 hour minimumServices After-Hours Staff Time$40/HRM-F: 2 hour minimumSat-Sun: 4 hour minimum After-Hours Tech Support Time$40/HRM-F: 2 hour minimumSat-Sun: 4 hour minimumWebinar - Videoconference$40/HR with a 2 hour minimum(additional microphone charges may be added; please see your Event Center contact for recording pricing) Copies (per impression) $0.25/bw $0.50/colorEquipment Event Stage, up to 16'w x 8'd $350 Dance Floor, up to 28' x 32' $800 Panel Microphones $500 Installed Projectors / Screens / Monitors Included by request Lectern and / or Microphone (1) Included by request Power Cords Included by request Document Camera Included by request Phone / Speakerphone Included by requestLaptop for use with projectors (1)Included by request