Clock Hour Applications

Applications

Capital Region ESD 113 is an approved provider for Washington State Approved Clock Hours.

Clock hour applications are completed in our course registration system (pdEnroller). To apply for clock hours, you will need an account on pdEnroller with clock hour application permissions. To establish an account, contact clockhours@esd113.org. If you already have an account, log in and create the clock hour request. Download application instructions here.

Your application must reach us five days in advance of any offering for approval.

Summaries of course evaluations are available on request by sending an email to clockhours@esd113.org.

Requirements

ESD 113 is an approved provider for Washington State’s Continuing Education Clock Hours program. We comply with the requirements of WAC: 181-79A-131, 181-85-045, 181-85-085, 181-85-033,181-85-200, and RCW 28A.415.040.

Within ESD 113, an in-service training committee has the authority for approval of sessions for clock hours. Offerings for clock hours must be in-service opportunities which provide knowledge and skills for participants relative to students and professionals in schools and classrooms. WAC 181-85-200 #5 specifies: Activities must relate to opportunities for participants to collect and analyze evidence related to student learning; professional certificate standards; school and district improvement efforts; K-12 frameworks and curriculum alignment; research-based instructional strategies and assessment practices; content of current or anticipated assignment; advocacy for students and leadership, supervision, mentoring/coaching; and/or building a collaborative learning community.

Minimum requirements for clock hour approval have been established by Washington State statute. According to these requirements, clock hour offerings must:

  • Be directly related to an assessed district need.
  • Have specific goals, objectives, and agenda included with the application.
  • Be three hours or more in length.
  • Be provided by a presenter who has the appropriate expertise in the subject area, field, or occupation and experience making presentations.
  • Have an evaluation plan to determine effectiveness of the presenter, the extent to which the objectives are met, the quality of the materials used, the adequacy of the facilities, and suggestions for improvement.
  • Be approved prior to offering the in-service.

Not included:

  • Routine staff meetings for administrative purposes.
  • Professional association business meetings.
  • Social hours.
  • Independent study.
  • Actual mealtimes.

ESD Role

ESD 113's responsibilities include:

  • Reviewing clock hour approval requests to ensure WAC and committee criteria are met. Submit applications to In-service Training Committee for review.
  • Ensuring ESD 113’s In-service Training Committee reviews the evaluation summary as per WAC 181-085.
  • Providing instructions for the participants to create a pdEnroller account and enroll in the session.
  • Validating attendance in pdEnroller upon receipt of copies of the sign-in sheets from the instructor of the class.
  • Maintaining all records required by OSPI for seven years.

We process clock hours on a half-hour basis only. For example, if you attend a workshop for 4.75 hours (4 hours and 45 minutes) we will only allow you 4.5 clock hours. We round down to the nearest half hour.

After the participant's attendance is marked in pdEnroller, the system will send an email to the their primary email address notifying them that they have 90 days to complete the evaluation. After the evaluation is completed they will get a link to pay for clock hours. Clock hours purchased more than 90 days after conclusion of  the event are subject to a 20% late fee.

 

Sponsor Role

Instructors or sponsors of a session complete an online application for clock hours through pdEnroller. Applications must be received five days before the session to allow time for processing. Proposals submitted after a workshop has started will not be accepted.

A completed Clock Hour Application includes:

  • A full description of the event/class.
  • Instructor vita or resume.
  • Written session objectives which reflect the knowledge and skills to be learned by participants.
  • A program agenda, particularly noting specific training dates and instructional beginning and ending times.

After the application is submitted, the ESD will review and, if appropriate, approve the offering, assign an event number and course number, and e-mail a confirmation of the approval.

After the event is completed, the instructor or sponsor sends the sign-in sheet to the ESD 113 clock hour department. Sign-in sheets are necessary to validate attendance.

Participants

Participant's responsibilities include:

  • Creating an account in pdEnroller and enroll in the appropriate session.
  • Being in actual physical attendance at the session location at the assigned time and for the duration of the class.
  • Signing in on the attendance sheet each assigned day of the session. Participants will not be able to purchase clock hours if they have not signed the sign-in sheet as provided by the instructor. ESD 113 will not accept verbal or written documentation (other than official sign-in sheets) from the instructor, school district or other entity stating the attendee was present after the session has taken place. The attendee must sign in to receive credit for attending the session.

Participants taking classes online must submit a certificate of completion verifying work is complete and clock hours are earned.

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 360-464-6711

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